So you've started to do research (or your boss has tasked you with it) on the merits of switching to a better email solution than what you're currently using. Or maybe you have an older on-premise Exchange solution and wondering about moving it to the cloud.
You've heard lots of conflicting advice - how difficult it can be, the disruptions, the lost data. Well rest easy, friend. We're here to dispel those fear-riddled myths. Read on.
- It Costs Too Much. It's always funny when we hear this. Sure, if you're comparing this to a free solution than yes, it costs too much. But if you're comparing it say, to your current on-premise Exchange solution, then the answer is a resounding hell no.
If you add up the cost of buying and maintaining server hardware and software (and the various licenses you need), plus any security and/or archiving requirements vs. having it all provided and managed for you in the cloud it's a no-brainer. Your average cost savings, on the low-end are an average 50% (1,000-person company) and on the high-end 90% (10-person company).
And for users on Gmail or Google Apps, if you're looking at Exchange as just about email, then you're missing the point of Exchange. It's not just about email at all as Exchange offers calendaring and contact management in collaborative ways that standard "free" email or even paid services Google Apps email cannot. Don't even get us started on security. (Whoops, too late!)
- It's Not As Secure as On-Premise Server. Really? A crotchety-old server in a closet and a part-time IT consultant is someone's idea of security and stability? Not you -- you know better!
You know that a hosted provider worth their salt will not only have their servers and services housed in geographucally redundant SSAE 16 Type II data centers (think James Bond meets data security), HIPPA, FINRA, and dozens of other compliancies, but also has teams of highly-trained and dedicated Exchange engineers managing your services around the clock. They'll back it up financially with a 99.999% SLA too.
- We Have Too Much Email It's Impossible To Move. You've saved emails since the dawn of time. Or at least since you've started the job. Chances are, you've never looked back at those old emails. But you know, the second you lose them, you'll need them. Don't worry. Those emails are safe. Using a trusted provider and partner that has performed many migrations is key to a smooth process. So that old project plan that you haven't looked at since 2011? If it's there before the migration, it'll be there after and, if needed, can never be lost even if you delete it accidentally.
- We're Too Big To Go Hosted. Ah, the old too big to fail argument? Nonsense. In fact, it's quite the opposite. With an in-house solution, you're constantly adding and upgrading servers. That takes time and that takes money. Lots of it. Not just in the physical equipment but in your overhead costs. After all, who is going to maintain all those servers? And how much electricity needs to run to power it all? True that, chances are, you have lots of data stored on those things. But once migrated, it becomes much easier to maintain and scale. Just ask GlaxoSmithKline who moved 100,000 users to Hosted Exchange and never looked back -- and that was way back in 2009!
- You Don't Have As Much Control. Depends on what you mean by "control." If you mean you don't have control over buying, fixing, replacing, reconfiguring, and maintaining physical servers all the time, well yeah. But if you're referring to adding users and configuring the Hosted Exchange settings, as well as key back-end controls, not only do you have control but the tools provided make it much easier than before. Just ask us and we'll be happy to show you how.